Unlike Google which offers close to 10Gigs of email storage space, work email does not. So, when email storage is like prime real estate, you cannot afford to waste space saving emails that were sent out to a mailing list you’re a part of and following that are at least 20 “reply all” messages that include either content irrelevant to you or nothing but smiley faces or words like “thanks” and “sorry”, etc..
Sorting and cleaning the inbox then becomes a daily chore. Missing a day of cleaning that results in nightmares of email black holes and explosions of computers and laptop in the galaxy of the WWW, fear of losing important emails. So, then arises the need to establish what I call work email etiquette 101.
- Do not include people in an email when they are not a necessary recipient
- Do not reply ALL when the message is solely for the sender. For ex: The sender sent out an email to a group of people letting them know that she was promoted. Do not hit “reply all” and send an email saying “Congratulations”. Same goes for Thank you, sorry, okay, np/no problem, etc…
- Please DO NOT send attachments exceeding 50K in an email! Seriously, one of those emails with 1M of attachment and you’re done for life! >_<. Most corporations have this nifty little thing called IT, which enable employees to share documents and other stuff without attaching them in emails.
- For crying out loud, do not copy paste the history of the world in an email
okay, well I know, sometimes you can’t help it. But for all other times, PLEASE practice the WEE 101 🙂
BTW, this by no means implies or reflects any personal woes of mine. Luckily, my team mates are good about it, for most part 😉
Enjoy this little cool sketch I read on a fellow blogger’s post: